By Krista McCracken

Reverse of a photographic postcard, Benna Fuller Collection, Shingwauk Residential Schools Centre, 2011-8/001 (006)
The past decade has fundamentally changed how archives provide access to historical records. Many archives now provide digital access to collections, have digitization on demand services, and have started to prioritize collections for digitization. Much of this digitization has been driven by funding bodies and a desire to increase accessibility to collections. But how has the digitization of archival records been received by historians, genealogists, and other patrons?
One of the initial challenges presented by the digital representation of archival sources is the need to preserve context. Original order and provenance are fundamental archival arrangement principals which help maintain context within collections. Original order allows for connections between records to be illuminated and provenance describes the origins of archival records. However, many archives have struggled to replicate the physical experience of browsing through an archival box in a digital environment. At times this challenge has resulted in the loss of context or inability to determine original order online.
Some researchers are weary of the digital record being a true representation of the physical record. For example, an institution might make the decision to only scan the front of photographs for online consumption. Any notations on the rear of the photograph are then inputted into a notes field. The notation is still preserved but it’s not displayed in its original form. The transcription process used to enter the notation as metadata may include interpretations of handwriting, short forms, etc. The very process of transcription is subject to interpretation and human error. Continue reading